Who can view saved filters on Air?

👨‍👩‍👧‍👦 Supported on any Air plan

✏️ Anyone who has view access to a workspace

Saved filters help users automatically find and organize content across your workspace. Return to a specific search that you use often, or create a saved filter that can be used by your team during a project. Set it and forget it - no need to recreate a complex or specific filter combination every time. Saved filters automate and customize content organization for your entire workspace.

Saved filters can be edited within the saved filter page, or from the saved filters list in the sidebar. A saved filter can also be deleted or renamed from the ellipsis menu on the sidebar.

A saved filter is an auto-updating collection of items defined by certain characteristics - these can be by type, uploader, color, tags, extension, source, date, or any of your custom fields. As new items are added or changed in the workspace that matches those characteristics, they are automatically added to the saved filter, allowing you to instantly organize content.

From workspace sidebar

Clicking once on 'Saved filters' from the workspace sidebar shows any currently created saved filters in the workspace and an option to 'Create saved filter'.

From saved filter view

Workspace search

Within any saved filter view you are able to conduct a search of all workspace assets and files. The search field contains easy shortcuts to jump to any board as well.

Filter

Build out the filters for your new saved filter or add filters to any existing filter with ease as you would anywhere on Air. When a filter gets added in a saved filter view, you're also prompted to update the saved filter to apply the changes. Check the below chart for the filters that are available.

Filter option	Filter definition	Additional filter function
Location	Applies content filtering within specific libraries & boards	Search bar within in filter allows you to search for location by name OR choose to navigate to specific boards and sub-boards by expanding to deeper nested boards
Type	Applies content filtering for specific types of content	Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents Files: Compressed Files, Spreadsheets & Databases, 3D Objects, All other files
Tags	Applies content filtering of tags your team has applied to content in your workspace	Search tags, select from full tags list, choose from 10 most popular used tags. Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'
Smart Tags	Applies filtering of AI-generated search terms on content in your workspace	Search smart tags, select from list of smart tags, choose from 10 most popular applied smart tags. Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'
Custom Field	Applies filtering of custom field entries applied to content in your workspace	Search field entries, select from list of field entries Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'
*More*
Uploaded By	Applies content filtering for results uploaded by a specific user	Apply filter that contains one or more uploader names
Color	Applies content filtering with specific colors	Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode Color range: Adjust how closely colors need to match. Lower settings show exact matches. Higher settings include a wider range of similar hues, tones, and shades.
People*	Applies filtering of images containing a specific person	Use in conjunction with Facial Recognition to filter for assets containing the person and anyone with similar features
File Extension	Applies content filtering of file extensions in your workspace	Search by and select one or more file extensions
Embedded Location	Applies content filtering with a location included in uploaded file metadata	City, State/ Province, Country: Search by and select one or more for defining search based on location Source:* Search by and select one or more source for defining search based on how content was added to Air workspace
Orientation	Applies content filtering with specific orientation	Choose from one or more of Portrait, Landscape, Square
Audio/Visual	Applies content filtering with file metadata identifying audio and / or visual specs	Search by and select one or more audio and/or visual spec: Audio Coding* Audio Sample Rate* Signal Aspect Ratio* Video Frame Rate*
Date	Applies content filtering with Air or file metadata identifying date	Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range: Date created Date modified Date taken* Date uploaded
EXIF & IPTC	Applies filter with advanced file metadata	Camera: Search by and select one camera make and model Creator: Search by and select one or more creators as identified in advanced file metadata Copyright: Search for and select one or more copyright defined in advanced file metadata Imported keywords: Search any imported keywords, select from first 10 imported keywords list (A-Z). Select one or more imported keywords. Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'
Advanced	Adds in more defining categories based on Air metadata and built in tooling	Favorite assets or files Has versions Has open comments Is on boards Is untagged

*Selection is available with Air's Enterprise plan

Saved filter emoji

Your saved filters get customized with emojis. The standard emoji keyboard is available for full use. Pick from dozens of options to make your saved filter unique and easily identifiable.

Saved filter title

The title of your saved filter can be easily viewed from within the saved filter view. Users with permissions can also modify the saved filter name directly from the title field.

Saved filter description

Much like board and asset descriptions, use your saved filter even more accessible. When you need to add more instruction and guidance for your team, this field is an awesome tool to make this happen. URLs included in the description are also instantly clickable allowing you to link to relevant spots on the web, in and outside of Air.

🔧 Sort

Toward the bottom right of any saved filter header will show the default, selected or saved sort. Air wants to help you collaborate with your team and keep up with the latest so you'll find the default sort for any board view set to 'Date Modified' (Descending). You'll have many options to pick from.

Sort order can be toggled between ascending and descending. Each view has a default sort by date modified descending and each view has its own set of sort options available:

Gallery View	Table View
Name	Name
File size	File size
Date created	Date created
Date modified	Date modified
Resolution	Resolution
Comment count	Comment count
	Extension
	Type (Asset or File)
	Board count
	Tag count

⚙️ Settings

Appearing next to the sort selection in the saved filter header, ⚙️ allows you to further finesse your saved filter's view. Customize the details shown with a click!

From gallery view

Thumbnails for assets and files in a saved filter view can include the following details:

Title / File name
File extension
File size
File resolution (assets only)
Custom fields (if enabled)

Asset thumbnails default to not showing asset details on the view thumbnails.

From table view

Table view can include the following details:

Title / File name
File size
Date created
Date modified
File resolution
File extension
Type
Board count
Tag count
Comment count
Custom fields (if enabled)

🪟 Views

How you view your content can be just as important as the content itself. Use the view toggle button to switch between Gallery and Table view. Gallery view is perfect for presenting content to teammates and partners, conducting brainstorms, or simply sparking spontaneous creativity. Table view allows you and your team to see important metadata like file extension, size, and resolution in a quick scroll format.

Gallery View: highly visual grid display– feels like scrolling through social media or looking at a mood board instead of digging through a file cabinet.

Table View: easily scrollable, detailed list of content with metadata front and center– distinguish between assets at a glance and view information side-by-side.

From 'Search all files'

Applied filters in 'Search all files' generates a simple shortcut to 'Save filter'. The create saved filter modal pops up giving you another easy way to find the exact content you need with a simple customization.