Who can search for content on Air?
👨👩👧👦 Supported on any Air plan
✏️ Anyone who has view access to a workspace, library, or board
🗺️ Anyone that visits a board share link
Search is a main destination in the left sidebar. You can use the Search field there to run a keyword search, or open its dropdown to jump into fast filters and saved searches.
Hours of digging through folders and sharing email files are a thing of the past. Searching your workspace gives you and your team the power to find exactly what you're looking for, right when you need it.
From board (gallery or table) or library view
Open the library, board (gallery or table) , or sub-board you wish to search within
Click into the search bar
Type your search term or phrase
Hit enter on your keyboard or click the search term from the results
😳 Need a wider search?
When searching in a board location, Air automatically sets the board as a location filter. You can easily jump from searching a board location to searching the entire workspace by removing the board location from your filters.
From workspace view
If you'd like to search across your entire workspace:
Open Search from the left sidebar, or click the main Search field at the top of your workspace
Click into the search field
Type your search term or phrase
Hit enter on your keyboard or click the search term from the results
To browse instead of typing, open the Search dropdown to access fast filters and saved searches.
🤖 Boolean anyone? 🤖
When searching, you can use the basic Boolean terms AND/+, OR, and NOT/- before any word to perform an intersection, union, or exclusion search with multiple queries.
With filters
Further refine your search by adding in filters. You can use filters in combination with your search or combine filter options together to improve search accuracy.
Open Search from the sidebar or click the main Search field
Click into the search field, or open the Search dropdown to start from a fast filter or saved search
Select from multiple default filters and custom field options as available in your workspace
Filter option | Filter definition | Additional filter function |
Location | Applies content filtering within specific libraries & boards | Type into the filter to find matching boards across your workspace, including nested boards. Results appear in a hierarchical tree with parent and child context, making similarly named boards easier to distinguish. |
Type | Applies content filtering for specific types of content | Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents |
Tags | Applies content filtering of tags your team has applied to content in your workspace | Search tags, select from full tags list, choose from 10 most popular used tags. |
Smart Tags | Applies filtering of AI-generated search terms on content in your workspace | Search smart tags, select from list of smart tags, choose from 10 most popular applied smart tags.
Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
Custom Field | Applies filtering of custom field entries applied to content in your workspace | Search field entries, select from list of field entries
Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
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Uploaded By | Applies content filtering for results uploaded by a specific user | Apply filter that contains one or more uploader names |
Color | Applies content filtering with specific colors | Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode |
People | Applies filtering of images containing a specific person | Use in conjunction with Facial Recognition to filter for assets containing the person and anyone with similar features |
File Extension | Applies content filtering of file extensions in your workspace | Search by and select one or more file extensions |
Embedded Location | Applies content filtering with a location included in uploaded file metadata | City, State/ Province, Country: Search by and select one or more for defining search based on location |
Orientation | Applies content filtering with specific orientation | Choose from one or more of Portrait, Landscape, Square |
Audio/Visual | Applies content filtering with file metadata identifying audio and / or visual specs | Search by and select one or more audio and/or visual spec:
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Date | Applies content filtering with Air or file metadata identifying date | Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range:
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EXIF & IPTC | Applies filter with advanced file metadata | Camera*: Search by and select one camera make and model
Creator*: Search by and select one or more creators as identified in advanced file metadata
Copyright*: Search for and select one or more copyright defined in advanced file metadata
Imported keywords*: Search any imported keywords, select from first 10 imported keywords list (A-Z). Select one or more imported keywords. Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
Advanced | Adds in more defining categories based on Air metadata and built in tooling |
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With search suggestions
Go to Search
Click into the search bar
Select from any of five most common Smart Tags populated from Search Suggestions list
With recent saved searches
Go to Search
Click into the search bar
Select from any of available Saved Searches to quickly navigate to Saved Search parameters used and saved across team workspace
From a board share link
While viewing the share link for the board, click into the search bar
Type your search term or phrase
Hit enter on your keyboard or click the search term from the results
With filters
Anyone can use filters on a public board. When creating a share link, you can set permissions to determine the availability of some filters. For example, if a public board doesn’t have commenting enabled, the “has comments” filter will not be available
Head to the Search files page
Click into the search bar
Select from multiple default filters and custom field options as available in your workspace
Filter option | Filter definition | Additional filter function |
Type | Applies content filtering for specific types of content | Boards
Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents |
Custom Field | Applies filtering of custom field entries applied to content in your workspace | Search field entries, select from list of field entries
Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
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Color | Applies content filtering with specific colors | Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode |
File Extension | Applies content filtering of file extensions in your workspace | Search by and select one or more file extensions |
Orientation | Applies content filtering with specific orientation | Choose from one or more of Portrait, Landscape, Square |
Date | Applies content filtering with Air or file metadata identifying date | Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range:
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Advanced | Adds in more defining categories based on Air metadata and built in tooling |
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From sidebar
Fast filters + Saved searches
Fast filters are perfect when you need to find a set of assets quickly with preset filters available in one click. Open the Search dropdown in the sidebar or from the main Search field to reveal fast filters like Recently added, My uploads, My favorites, Recently modified, Unused items, and Untagged items. Saved searches appear below those fast filters, making it easy to jump into reusable search views for your team.
You can keep refining any fast filter with additional filters, then save that setup as a saved search for future use.
Filter page selection | Fast Filter Definition |
Recently added | All content added to your workspace in the last 30 days |
My uploads | All content that your account has uploaded to the current workspace |
My favorites | All content that your account has applied a 'star' / favorited within the current workspace |
Recently modified | All content modified within the current workspace in the last 30 days |
Unused items | All content within the current workspace without a board location |
Untagged items | All content within the current workspace without a tag applied |
Saved searches | Customized filtered views of your workspace assets and files (available to all workspace users) |
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People | All the people identified in your Air workspace with Air's Facial Recognition tool (AI Feature) |
Recently deleted | All content deleted from your workspace in the last 7, 30 or 90 days (subscription-based) |