Searching for your content
Find exactly what you're looking for with powerful search and filter tools.
Hours of digging through folders and sharing email files are a thing of the past. Searching your Air Library gives you and your team the power to find exactly what you're looking for, right when you need it.
Use the search bar to find content from across your entire workspace or within an individual board. You can search by keyword, tag, board names, filename, workspace member, and any other metadata associated with your images, videos, and files.
Searching your entire workspace
If you'd like to search across your entire workspace, head to the Library page or when searching a board remove the board title token in the search bar!
Searching in a board
When you search from within a board, we only return suggestions and search results that exist within the board you're searching on.
For example, you might want to see just the assets that have been approved for use by the creative team for social media and paid ad channels: to do this, you would search for the term "Approved" to return those assets within the board.
Tips and Tricks
You can hit command + p (mac) & ctrl + P (PC) from any page to activate the search bar
When searching, you can use the keywords AND, OR, and - (minus character) before any word to perform an intersection, union, or exclusion searches with multiple queries. NOTE: AND & OR in capital must be used between two words to function correctly.
train AND car (only returns assets that have trains and cars in the metadata)
building OR tree (returns assets that have building or trees in the metadata)
train - people (only returns assets with trains and without people in the metadata)
Search context is now appended to your URL, so you can refresh your page, use the browser back/forward buttons, or even send links to coworkers without losing your search results
You can easily jump between searching a board vs. the entire workspace by removing the board title token from your search bar. (In the example below the first search only looks inside the "NYC" board; when the board title token is removed it searches the entire library)
Filter by type (visual asset or non-visual file), import source, date, uploader, keywords, tags, and even color to refine your content further and find exactly what you're looking for! You can use filters in combination with your search or combine filter options together to improve search accuracy.
When you apply a filter to a board, you’ll only see results from that board; for results from your entire workspace, apply a filter to your Library. When you apply a filter to a set of search results, you are filtering only within those search results.
See all items that have been uploaded by "Beyonce Knowles"
Find only assets to exclude results that are non-visual files
See all items that have source "Dropbox"
Find assets that include the color "red"
Locate all assets and files that are tagged with Marketing
Find all assets that have extension "gif" OR "mp4"
View all assets or files that you have favorited
Custom fields (single-select and multi-select)
Find all items with "Status Approved" AND "Platform Instagram" OR "Twitter"
See all items in your Library that are located in at least one board
Has open comments
See all items that have at least one open comment
Has multiple versions
Find all items that have more than 1 version in their stack
Find all items that were created between "January 1, 2021" and "June 30, 2021"
Keep your results limited to items that were uploaded to Air in the last month
See all items that have been modified on Air in the last week
Stacking filters: In general, when two filters of the same type are applied (for example, multi-selecting two Uploaders), the results will represent a union of items that have those two Uploaders (anything that has Uploader A OR Uploader B). When you apply two filters of different types (for example, filtering for “Type = asset” and “Color = red”), the results will represent an intersection (anything that has an asset type AND a red color).
Versions: If any version in a version stack matches the filter criteria, the entire stack will be included in the results
Public boards: Anyone can use filters on a public board. When creating a share link, you can set permissions to determine which specific filters are available.
For example, if a public board doesn’t have commenting enabled, the “has comments” filter will not be available
Internal, workspace-specific metadata like “Uploader” is never available for public board filtering
Don’t want to deal with the filter builder? Fast filters are perfect when you need to find a set of assets quickly. Fast filters live directly under the search bar in the Library, and on pages like Favorite items and Recently added. The fast filters will always include Tags and your workspace’s top 3 Custom Fields.
Coming soon: The ability to modify your default fast filters.
Filter pages live directly underneath Library in your navigation panel, for instant access to essential asset categories.
Filter pages include:
Favorite items: Any asset or file that you have favorited (starred) in the workspace
Recently added: Any asset or file that has been added to the workspace within the past month
Recently modified: Any asset or file in the workspace that has been modified within the past month
My uploads: Any asset or file that you have uploaded to the workspace
Unused items: Any asset or file that is not currently assigned to a board
Saved Filters: Customized dynamic filters created by an Admin
Please note that filtering is only enabled for gallery and table view, NOT kanban view.
Applying Multiple Filters
When two filters of the same type are applied, the results will be the union of qualified items. For example, multi-selecting two Uploaders A and B), the results will be anything that has Uploader A OR Uploader B.
When two filters of different types are applied, the results will be the intersection of qualified items. For example, filtering for “Type = asset” and “Color = red”, the results will be anything that has an asset type AND a red color.
Search and Filter in Boards w/ Sub-Boards
Search in Notion scans both items in the board and items in sub-boards and includes them in the search result. However, filtering only includes items in the board and NOT sub-boards. Filters will apply on top of search results if a search query has been executed.
More on Filters
Here are some other things to note about filters:
If any version in a version stack matches the filter criteria, the entire stack will be included in the results.
Filters are NOT currently savable via the “Save view” button.
At the library level only, users could save filter results by clicking on the “Save Filter” button once desired filters are applied. The saved filters will be available on the left sidebar under the “Saved Filters” section.
Filters are available for public boards, but the filter options vary based on share link permissions.
Some common use cases for search and filters are:
Find desired assets/boards
Browse potential assets to use for marketing/social media campaign