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Searching for your content

Find exactly what you're looking for with powerful search and filter tools

Lauren Ford avatar
Written by Lauren Ford
Updated over a week ago

Who can search for content on Air?
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πŸ‘¨β€πŸ‘©β€πŸ‘§β€πŸ‘¦ Supported on any Air plan

✏️ Anyone who has view access to a workspace, library, or board

πŸ—ΊοΈ Anyone that visits a board share link

Hours of digging through folders and sharing email files are a thing of the past. Searching your workspace gives you and your team the power to find exactly what you're looking for, right when you need it.

From board (gallery or table) or library view

  1. Open the library, board (gallery or table) , or sub-board you wish to search within

  2. Click into the search bar

  3. Type your search term or phrase

  4. Hit enter on your keyboard or click the search term from the results

😳 Need a wider search?

When searching in a board location, Air automatically sets the board as a location filter. You can easily jump from searching a board location to searching the entire workspace by removing the board location from your filters.

From workspace view

If you'd like to search across your entire workspace:

  1. Head to the Search files page or any filter view

  2. Click into the search bar

  3. Type your search term or phrase

  4. Hit enter on your keyboard or click the search term from the results

πŸ€– Boolean anyone? πŸ€–

When searching, you can use the basic Boolean terms AND/+, OR, and NOT/- before any word to perform an intersection, union, or exclusion search with multiple queries.

With filters

Further refine your search by adding in filters. You can use filters in combination with your search or combine filter options together to improve search accuracy.

  1. Head to the Search files page

  2. Click into the search bar

  3. Select from multiple default filters and custom field options as available in your workspace

Filter option

Filter definition

Additional filter function

Location

Applies content filtering within specific libraries & boards

Search bar within in filter allows you to search for location by name OR choose to navigate to specific boards and sub-boards by expanding to deeper nested boards

Type

Applies content filtering for specific types of content

Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents
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​Files: Compressed Files, Spreadsheets & Databases, 3D Objects, All other files

Tags

Applies content filtering of tags your team has applied to content in your workspace

Search tags, select from full tags list, choose from 10 most popular used tags.
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Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'

Smart Tags

Applies filtering of AI-generated search terms on content in your workspace

Search smart tags, select from list of smart tags, choose from 10 most popular applied smart tags.

Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'

Custom Field

Applies filtering of custom field entries applied to content in your workspace

Search field entries, select from list of field entries

Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'

More

Uploaded By

Applies content filtering for results uploaded by a specific user

Apply filter that contains one or more uploader names

Color

Applies content filtering with specific colors

Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode
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​Color range: Adjust how closely colors need to match. Lower settings show exact matches. Higher settings include a wider range of similar hues, tones, and shades.

People

Applies filtering of images containing a specific person

Use in conjunction with Facial Recognition to filter for assets containing the person and anyone with similar features

File Extension

Applies content filtering of file extensions in your workspace

Search by and select one or more file extensions

Embedded Location

Applies content filtering with a location included in uploaded file metadata

City, State/ Province, Country: Search by and select one or more for defining search based on location
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​Source: Search by and select one or more source for defining search based on how content was added to Air workspace

Orientation

Applies content filtering with specific orientation

Choose from one or more of Portrait, Landscape, Square

Audio/Visual

Applies content filtering with file metadata identifying audio and / or visual specs

Search by and select one or more audio and/or visual spec:

  • Audio Coding*

  • Audio Sample Rate*

  • Signal Aspect Ratio*

  • Video Frame Rate*

Date

Applies content filtering with Air or file metadata identifying date

Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range:

  • Date created

  • Date modified

  • Date taken*

  • Date uploaded

EXIF & IPTC

Applies filter with advanced file metadata

Camera*: Search by and select one camera make and model

Creator*: Search by and select one or more creators as identified in advanced file metadata

Copyright*: Search for and select one or more copyright defined in advanced file metadata

Imported keywords*: Search any imported keywords, select from first 10 imported keywords list (A-Z). Select one or more imported keywords. Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'

Advanced

Adds in more defining categories based on Air metadata and built in tooling

  • Favorite assets or files

  • Has versions

  • Has open comments

  • Is on boards

  • Is untagged

With search suggestions

  1. Head to the Search files page

  2. Click into the search bar

  3. Select from any of five most common Smart Tags populated from Search Suggestions list

With recent saved searches

  1. Head to the Search files page

  2. Click into the search bar

  3. Select from any of available Saved Searches to quickly navigate to Saved Search parameters used and saved across team workspace


From a board share link

  1. While viewing the share link for the board, click into the search bar

  2. Type your search term or phrase

  3. Hit enter on your keyboard or click the search term from the results

With filters

Anyone can use filters on a public board. When creating a share link, you can set permissions to determine the availability of some filters. For example, if a public board doesn’t have commenting enabled, the β€œhas comments” filter will not be available

  1. Head to the Search files page

  2. Click into the search bar

  3. Select from multiple default filters and custom field options as available in your workspace

Filter option

Filter definition

Additional filter function

Type

Applies content filtering for specific types of content

Boards

Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents
​
​Files: Compressed Files, Spreadsheets & Databases, 3D Objects, All other files

Custom Field

Applies filtering of custom field entries applied to content in your workspace

Search field entries, select from list of field entries

Apply filter that 'Contains all', 'Contains one of', or 'Contains none of'

More

Color

Applies content filtering with specific colors

Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode
​
​Color range: Adjust how closely colors need to match. Lower settings show exact matches. Higher settings include a wider range of similar hues, tones, and shades.

File Extension

Applies content filtering of file extensions in your workspace

Search by and select one or more file extensions

Orientation

Applies content filtering with specific orientation

Choose from one or more of Portrait, Landscape, Square

Date

Applies content filtering with Air or file metadata identifying date

Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range:

  • Date created

  • Date modified

  • Date uploaded

Advanced

Adds in more defining categories based on Air metadata and built in tooling

  • Has versions

  • Has open comments


From sidebar

Fast filters + Saved filters

Fast filters are perfect when you need to find a set of assets quickly with preset filters available with one click. Fast filters live directly under 'Search all files' in your sidebar. Add even more filters ad hoc or build from fast filter views to create customized saved filters for your whole team.

Filter page selection

Fast Filter Definition

Recently added

All content added to your workspace in the last 30 days

My uploads

All content that your account has uploaded to the current workspace

Saved filters

Customized filtered views of your workspace assets and files (available to all workspace users)

More

My favorites

All content that your account has applied a 'star' / favorited within the current workspace

Recently modified

All content modified within the current workspace in the last 30 days

Unused items

All content within the current workspace without a board location

Untagged items

All content within the current workspace without a tag applied

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