Who can search for content on Air?
👨👩👧👦 Supported on any Air plan
✏️ Anyone who has view access to a workspace, library, or board
🗺️ Anyone that visits a board share link
Open Libraries/Boards and use the main search field at the top of the sidebar to search for content.
Hours of digging through folders and sharing email files are a thing of the past. Searching your workspace gives you and your team the power to find exactly what you're looking for, right when you need it.
From board (gallery or table) or library view
Open the library, board (gallery or table) , or sub-board you wish to search within
Click into the board search bar to open search and access the available filters for that board
Type your search term or phrase and apply any filters needed
Hit enter on your keyboard or click the search term from the results
😳 Need a wider search?
When searching in a board location, Air automatically sets the board as a location filter. You can easily jump from searching a board location to searching the entire workspace by removing the board location from your filters.
From workspace view
If you'd like to search across your entire workspace:
Select Search all at the top of your workspace
Click into the search field
Type your search term or phrase
Hit enter on your keyboard or click the search term from the results
When you type a board title in the global Search field, matching boards appear in the Jump to dropdown. Board suggestions are sorted by relevance, so exact or more-specific title matches appear before broader or longer board names. If you open the Search field without typing, board suggestions stay ordered by recently updated.
To browse instead of typing, use the fast filters and saved searches at the top of the secondary sidebar in Libraries or Boards. If they are hidden, click Show search filters in the search filters header.
With Smart Search
Semantic search helps you find what you’re looking for by understanding the meaning of your search, not just the exact words you type. This makes it easier to discover relevant images and content even when your search terms don’t exactly match how something was labeled or described.
Select the smart search icon
Input search phrase or terms
Hit 'Enter' or 'Return'
Search by image
Use visual similarity search when you have a reference image but don’t know the file name, tags, or keywords. Results are based on visual similarity rather than typed search terms + filters.
Select the smart search icon
Drag an image into the Search field
Review the visually similar assets returned from your workspace
Use a screenshot as your reference image to find visually similar video content. A returned video’s gallery thumbnail can show a different scene from the matching frame. Open the returned video to jump to the first identified similar frame.
Contact support through the in-app messenger or at help@air.inc if you are not able to access smart search. We'll get you started!
🤖 Boolean anyone? 🤖
When searching, you can use the basic Boolean terms AND/+, OR, and NOT/- before any word to perform an intersection, union, or exclusion search with multiple queries.
With filters
Further refine your search by adding in filters. You can use filters in combination with your search or combine filter options together to improve search accuracy.
Open Search all from the sidebar or click the main Search field
Click into the search field
Select from multiple default filters and custom field options as available in your workspace
Filter option | Filter definition | Additional filter function |
Location | Applies content filtering within specific libraries & boards | Type into the filter to find matching boards across your workspace, including nested boards. Results appear in a hierarchical tree with parent and child context, making similarly named boards easier to distinguish. |
Type | Applies content filtering for specific types of content | Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents |
Tags | Applies content filtering of tags your team has applied to content in your workspace | Search tags, select from full tags list, choose from 10 most popular used tags. |
Smart Tags | Applies filtering of AI-generated search terms on content in your workspace | Search smart tags, select from list of smart tags, choose from 10 most popular applied smart tags.
Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
Custom Field | Filters content by assigned single-select and multi-select custom field entries. Plain-text and custom date fields do not support filtering. | Search field entries, select from list of field entries
Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
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Uploaded By | Applies content filtering for results uploaded by a specific user | Apply filter that contains one or more uploader names |
Color | Applies content filtering with specific colors | Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode |
People | Applies filtering of images containing a specific person | Use in conjunction with Facial Recognition to filter for assets containing the person and anyone with similar features |
File Extension | Applies content filtering of file extensions in your workspace | Search by and select one or more file extensions |
Embedded Location | Applies content filtering with a location included in uploaded file metadata | City, State/ Province, Country: Search by and select one or more for defining search based on location |
Orientation | Applies content filtering with specific orientation | Choose from one or more of Portrait, Landscape, Square |
Audio/Visual | Applies content filtering with file metadata identifying audio and / or visual specs | Search by and select one or more audio and/or visual spec:
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Date | Applies content filtering with Air or file metadata identifying date | Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range:
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EXIF & IPTC | Applies filter with advanced file metadata | Camera*: Search by and select one camera make and model
Creator*: Search by and select one or more creators as identified in advanced file metadata
Copyright*: Search for and select one or more copyright defined in advanced file metadata
Imported keywords*: Search any imported keywords, select from first 10 imported keywords list (A-Z). Select one or more imported keywords. Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
Advanced | Provides additional filter options based on Air metadata and built-in tools after you select Add filter and choose Advanced |
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With search suggestions
Go to Search
Click into the search bar
Select from any of five most common Smart Tags populated from Search Suggestions list
With recent saved searches
Go to Search
Click into the search bar
Select from any of available Saved Searches to quickly navigate to Saved Search parameters used and saved across team workspace
From a board share link
While viewing the share link for the board, click into the search bar
Type your search term or phrase
Hit enter on your keyboard or click the search term from the results
With filters
Anyone can use filters on a public board. When creating a share link, you can set permissions to determine the availability of some filters. For example, if a public board doesn’t have commenting enabled, the “has comments” filter will not be available
Click into the search bar
Select from multiple default filters and custom field options as available on your link
Apply the filters available based on the board share link permissions
Filter option | Filter definition | Additional filter function |
Type | Applies content filtering for specific types of content | Boards
Assets: Images, Videos, Audio & sounds, Illustrator & Vector Graphics, Presentations, PDFs, Documents |
Custom Field | Filters content by assigned single-select and multi-select custom field entries. Plain-text and custom date fields do not support filtering. | Search field entries, select from list of field entries
Apply filter that 'Contains all', 'Contains one of', or 'Contains none of' |
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Color | Applies content filtering with specific colors | Use for palette of up to 10 default colors, to add more colors using color range or clicking to select color or typing in specific HexCode |
File Extension | Applies content filtering of file extensions in your workspace | Search by and select one or more file extensions |
Orientation | Applies content filtering with specific orientation | Choose from one or more of Portrait, Landscape, Square |
Date | Applies content filtering with Air or file metadata identifying date | Search by and select one date, relative date period (Today, Yesterday, Last week, Last month, Last year), or custom date range:
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Advanced | Adds in more defining categories based on Air metadata and built in tooling |
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From sidebar
Navigation selection | Selection definition |
Recently Added | All content added to your workspace in the last 30 days |
My Uploads | All content that your account has uploaded to the current workspace |
Recently Modified | All content modified within the current workspace in the last 30 days |
Unused Items | All content within the current workspace without a board location |
Untagged Items | All content within the current workspace without a tag applied |
Saved searches | Customized filtered views of your workspace assets and files (available to all workspace users) |