Libraries offer teams a way to segment content and workspace members into access-controlled areas. They can be used to manage team-based work, projects, content archives, personal work, and so much more. With libraries, your team can prevent the potential misuse of content by enforcing that only the members that need and should access certain content are able to.

This article explores the Libraries feature and where to find it on Air.

Browse all libraries that exist in your workspace directly underneath 'All assets and files'. Here you can see some basic info about libraries (name, description, # members) and choose to join or request to join! Invite-only libraries will not be shown here 🤫

Search for the libraries already built out in your workspace. We'll list out all the libraries available for you to join alongside the ones you are already part of. Use this tool to quickly join or leave workspace libraries as well!

The expandable Libraries section contains each library individual workspace users are members of.

With Libraries enabled a default library called ‘General’ is included. Every workspace member can access the general library.

With the general edit menu (three dots), you're able to update general library settings to edit the default name and view all members of the general library (all workspace members).

Using the plus icon you're able to create a Library for broad team, specific invitees, or personal use.

Library owners get customization features that keep their space in the team's workspace as open or private as they need.

Members of your workspace can be invited to libraries within the workspace. There are 4 standard roles that a library member can have:

The table below provides a detailed breakdown of the library actions that a member can take depending on their role and the privacy level of the library.

Once you've got your library membership set, head back to this modal to view a full list of your library members and/or modify their permissions or access.

When you no longer require access to a library, leave it easily and remove it from your workspace sidebar.

Project over? Consolidating libraries? Just trying it out? Libraries can be deleted by their owners.

Because deleting a library will delete all boards inside the library and remove all members, the library owner is prompted to verify a request by inputting the full name of the library into a field to double check that the request is truly wanted.

Set the visibility of custom fields for all content in your library. A custom field that isn't relevant for your library can be hidden making for a cleaner and more functional space for you, your team, and your assets.

Set a default role for all members who join or are invited to your workspace.

When you navigate to any library, from the main view, you'll see the library emoji, name and description. Each of these items can be edited from within this view too!

The edit menu within a library view provides another way to speedily navigate to your library settings.

Explore library settings, inviting members, advanced settings, leaving libraries and deleting libraries.

Organize your library into sections called boards. Uploading folders of files from your computer via drag-and-drop or by clicking the 'Add board' button gets you on track with setting up your library exactly to your preference.

Toward the bottom right of any library header will show the default or selected sort. Air wants to help you collaborate with your team and keep up with the latest so you'll find the default sort for any library view set to 'Date Modified' (Descending). You'll have many options to pick from.

Sort order can be toggled between ascending and descending. Each view has a default sort by date modified descending and each view has its own set of sort options available:

Appearing next to the sort selection in the library header, ⚙️ allows you to further finesse your library view. Customize the details shown with a click!

Thumbnails for assets and files in a library view can include the following details:

Asset thumbnails default to not showing asset details on the view thumbnails.

Table view can include the following details:

How you view your content can be just as important as the content itself. Use the view toggle button to switch between Gallery or Table view. Gallery view is perfect for presenting content to teammates and partners, conducting brainstorms, or simply sparking spontaneous creativity. Table view allows you and your team to see important metadata like file extension, size, and resolution in a quick scroll format.

Gallery View: highly visual grid display– feels like scrolling through social media or looking at a mood board instead of digging through a file cabinet.

Table View: easily scrollable, detailed list of content with metadata front and center– distinguish between assets at a glance and view information side-by-side.

Workspace members can join and/or be added to libraries. The workspace owner(s) can see all members library associations from workspace settings. # Libraries reflects for each individual member. The expandable selection shows the name of each user's library membership and is another speedy way to navigate to library settings.