What is a board?

Boards are a great way to start collecting your assets. Create as many as you need to keep your team and projects organized - there's no limit! Assets can live in multiple boards (unlike Google Drive and Dropbox which require you to duplicate assets and waste storage space).

Best of all, creating a board is easy. Just click the "Create New Board" button at the bottom left side of your workspace or click the plus button next to the Boards section heading (outlined in red below).

Boards provide you and your team with the ability to organize content visually. You can create organizational structure with a board for each of your teams or group content thematically with product-specific boards.

Create sub-boards to act as multi-level pockets for easy and customizable asset organization. Again, unlike a traditional folder structure, your images and videos can live in multiple boards without the need to duplicate assets, take up more storage, or mess with permissions.

For example, if you have an image of a product photoshoot, you may want that image in the board you created to house the photoshoot content and a board specific to the product, and also a board for seasonal advertisements you're running this month. Instead of having three copies of the same image, simply add the image to all three of those boards!

Board Views

How you view your content can be just as important as the content itself. Use the view toggle button to switch between Gallery, Table, and Kanban view. Gallery view is perfect for presenting content to teammates and partners, conducting brainstorms, or simply sparking spontaneous creativity. Table view allows you and your team to see important metadata like file extension, size, and resolution in a quick scroll format. Kanban view displays details like edit status, usage rights, expiration dates, and project assignee for quick and easy handoffs.

Gallery View: highly visual grid display– feels like scrolling through social media or looking at a mood board instead of digging through a file cabinet.

Table View: easily scrollable, detailed list of content with metadata front and center– distinguish between assets at a glance and view information side-by-side.

Kanban View: visually manage workflows in columns based on custom fields for your actionable information and stack the workspace to become a creative project management tool

Adding assets to a board

From Gallery View

  1. Select the content you'd like to add by clicking and dragging over the images and videos (Or multi-select assets using Cmd+click on a Mac or Ctrl+click on a PC)

  2. Right-click your selection and choose the 'Add to board' option

  3. Select an existing board from the dropdown menu or start typing to create a new board

From Asset View

  1. Select the board icon from the right panel and then select the 'Add to board' option

  2. Select an existing board from the dropdown menu or start typing to create a new board

Sharing boards

Share boards with a link:

  1. Click the Share button and select Share a link, or use the sidebar shortcut seen in the screenshot below.

  2. From the Share screen, you will have access to Advanced Settings, with toggles that provide options for the ability to download assets and more!

  3. Copy and share the link to give access to a contributor. Anyone with this link will now be able to interact with the board based on set permissions. They will not have access to any other boards in your workspace unless you create share links for those boards as well.

Learn more about Share Links here!

Invite board-specific Guests - Available with Pro & Enterprise plans

  1. Navigate to a board and click the share button in the top right

  2. Choose the "Invite people" option

  3. Enter a valid email and choose permission levels - Guest Viewers are free!

Need some ideas for what to do with your boards?

  • Send final designs to your social media manager for next week's posts

  • Share RAW photoshoot content with your freelance editor

  • Present a visual review of work with clients for feedback

Did this answer your question?