A share link is a URL generated with customizable permissions. It gives anyone with the link access to the specific board, sub-board, asset/file version, or ad-hoc item selection it was created for without needing to be part of your workspace. The visitor cannot access the rest of your workspace unless they are logged in with a workspace role.

Share links are completely free to use and easy to share with clients, external partners, social channels, websites, and more. We've designed share links to be an easy and visually elegant way to provide your clients with a portfolio-like experience.

Create a share link from any item thumbnail or the workspace sidebar with a simple hover. From the edit menu you can choose to 'Share a link'. Here, a unique URL generates to copy and share with anyone you'd like to have access to this content.

Create a share link from an asset or the main view of a board, sub-board, asset or file in the upper right corner using the Share button. From the edit menu you can choose to 'Share a link'. Here, a unique URL generates to copy and share with anyone you'd like to have access to this content.

Share link creators receive notifications about activity that happens within the share link. Read more about share link notifications here.

Once your share link is generated, copy the link and paste anywhere to share with anyone, toggle to disable it if it's no longer needed, toggle to allow downloads of the content being shared, and regenerate your link when you need a quick way to secure your content for a batch of link visitors.

Disabling a board share link disables that board’s public URL only. It does not disable separate share links created for individual assets/files, versions, sub-boards, or ad-hoc selections.

Settings allows users to select which permissions they'd like to enable for a share link. Depending on your workspace plan, settings can include Show versions, Show metadata, Show comments, Allow commenting, Show custom fields, Allow editing custom fields, Require name and email to view, passcode protection, and an expiration date.

Show metadata controls whether share-link visitors can see metadata for the shared content. When Show metadata is turned off, the related Show custom fields and Allow editing custom fields controls are disabled for that link.

Commenting

Enable viewing and posting comments right from share links. Visitors can provide feedback using Air's commenting functions, including annotations, time stamps, and named links.

Commenters can create linked text labels with the link button or by pasting a URL over selected text.

To post a comment on an asset or file, the user must have an Air login account registered with their email. They do not need access to your workspace to see share links. Users will be prompted to sign up when attempting to comment.

For more details about comment tools, see Explore Comments.

View and/or change custom field entries when metadata is shown for the share link. No invite is needed to get content organized and updated to the latest status or applied with a speedy approval.

To change a custom field on an asset, file, or board, the user must have an Air login account registered with their email. They do not need access to your workspace to see share links. Users will be prompted to sign up when attempting to edit a custom field.

Protect links with a custom passcode that must be entered before viewing the link. This passcode can be changed or removed by any Admins or Editors of a workspace.

Expiration dates for share links expire at 11:59:59 PM on the date selected, in the timezone you set it in. It will no longer be accessible to anyone who tries to visit that page until the expiration date is updated or removed.

Depending on your plan, you can choose which settings are toggled on or off by default on every new share link across your workspace, including Show metadata when available. Defaults make it faster and easier to get content out the door.

If you create or re-generate a share link URL, you can receive notifications when a user downloads boards or assets from the link.

Share link creators and editors can require visitors to enter their name and email before viewing the link. The visitor-provided name can appear in share link activity notifications, so views and downloads are not shown only as anonymous activity. The email address is collected for visitor identity, but it is not attached to assets as metadata and is not visible in the standard Air UI. Share link visitors who leave their name and email are represented as Anonymous accounts — this is not a full account and does not count toward your workspace subscription.

Creating a share link at the asset level will only share the specific version of the asset. If a more recent version of an asset is uploaded, it will be visible in the version taskbar at the bottom of the browser. Generating a share link from the asset level will still link to the asset even if it is removed from its location in a board and remains in the workspace.

Air features share link permission inheritance to generate duplicated permissions for sub-boards. If you set permissions on a board share link, any links generated for sub-boards within the board afterward will automatically reflect the parent board’s settings.

Currently, this only works for URLs generated after the parent board URL was created. Existing share link permissions will not change if a parent board's settings are edited.

Share links are best for external access. For ongoing collaboration with internal teammates, invite them to the workspace or board instead. For details on adding teammates, see Managing users.