A share link is a URL generated with customizable permissions that gives anyone with the share link URL access to a board or asset in your workspace without needing to be a paid seat on your workspace. Share links are completely free to use easy to share with clients, internal teammates, in bio links for social media, and much more. We've designed share links to be not just easy, but a visually elegant way to provide your clients with a portfolio-like experience.
Uniquely-permissioned URLs can be created for parent boards, sub-boards, and individual assets. The contributor will only have access to the board, sub-board, or asset to which you have created the share link and cannot access the rest of your workspace unless they are logged in as a member.
Creating a Share Link
Create a share link from an asset page or the main page of a board or sub-board in the upper right corner using the Share button. Select "Share a link" from the drop-down menu when in a board. The same function can be found by clicking on the “...” icon on the desired thumbnail or board sidebar and choosing “Share a link” from the drop-down menu that appears. Here, you can generate a unique URL to copy and share with anyone you'd like to have access to your board.
A toggling menu within the Settings tab allows you to select which permissions you'd like to enable for this particular link, including versions, comments, and custom fields. Workspaces on a Pro or Enterprise plan have the ability to set a passcode and expiration date as well. Enabling a share link triggers notifications when someone downloads boards or assets from this link.
Regenerating a URL
After a URL is generated, the "..." icon next to the URL gives you the option to preview what your share link will look like for users, or generate a new URL. This will disable the current generated URL, and the user regenerating will now receive download notifications for the share link.
Commenting on a Share Link
To post a comment on an asset, the user must have an Air login account registered with their email. They do not need access to your workspace to see share links. Users will be prompted to sign up when attempting to comment.
Asset Share Link Retention
Creating a share link at the asset level will only share the specific version of the asset. If a more recent version of an asset is uploaded, it will be visible in the version taskbar at the bottom of the browser. Generating a share link from the asset level will still link to the asset even if it is moved from a board and remains in the workspace.
Share Link Permission Sub-board Inheritance
Air also features share link permission inheritance to generate the same permissions for sub-boards. If you set permissions on a board share link, any links generated for sub-boards or assets within the board afterward will automatically reflect the parent board’s settings.
Currently, this only works for URLs generated after the parent board URL was created. Existing share link permissions will not change if a parent board's settings are edited.
Share Link Notifications
If you create or re-generate a share link URL, you will receive notifications when a user downloads boards or assets from the link. Share link creators are reassigned when regenerating the URL if user is different than the original creator. If download notifications are not enabled for an existing share link, regenerating an old share link will enable you to start receiving download notifications. We are unable to provide a way to do this without regeneration.
Pro and Enterprise Permissions
Pro members also have the option of protecting the link with a custom passcode. This passcode can be changed by Admins and Editors of a workspace.
Expiration dates for the share link expire at 11:59:59 PM on the date selected, in the timezone you set it in. It will no longer be accessible to anyone who tries to visit that page until the expiration date is updated or removed.