Who can select items on Air?
👨👩👧👦 Supported on any Air plan
✏️ Anyone who has view access to the workspace, library, or board
🗺️ Anyone that visits a board share link with download or editing custom fields enabled
Add tags or update custom field values across hundreds of assets at once, or move an entire set of photos from one board to another by using bulk actions. Air's multi-select functionality is designed to give you and your team the ability to seamlessly take bulk actions on boards, assets, and files in your workspace.
Single select
In table view, select any item (board, asset, or file) by clicking once on the row for the item (not the item name). Clicking on the row will change the row color to a light blue color and pop up a black action bar at the bottom of your browser window.
In gallery or kanban view, select any item (board, asset, or file) by clicking once on the image. Clicking on the image will reveal a blue border and pop up a black action bar at the bottom of your browser window.
Once your item is selected, right click on the item, select the edit menu (three dots) in the top right corner of the item thumbnail, or use the action bar to:
Item | Action in workspace view | Action in board view |
Board |
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Asset or File |
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Multi-select
To multi-select boards, assets, and/or files:
Click on the whitespace next to the items you want to select
Hold down your cursor
Drag your mouse over the items you want to select
Release your cursor
OR
Single select one item
Hold CMD or Ctrl on your keyboard
Click to select another item
Repeat as needed
Release CMD or Ctrl
OR
Single select one item
Hover your cursor over the last item to be selected in range
Hold Shift on your keyboard
Click to select the item your cursor is hovering over
Release Shift
In table view, selected items will change the row colors to a light blue color and pop up a black action bar at the bottom of your browser window. The action bar will also indicate how many items are included in your selection.
In gallery or kanban view, selected items will reveal a blue border around each and pop up a black action bar at the bottom of your browser window. The action bar will also indicate how many items are included in your selection.
Once your items are selected, right click on any item, select the edit menu (three dots) in the top right corner of any selected item thumbnail, or use the action bar to:
Selection includes | Action in workspace view | Action in board view |
Board AND Asset/File(s) |
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Board(s) Only in a single location |
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Asset/File(s) Only in a single location |
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When you use Select all items in a board, you can also bulk update custom field values across the selected assets and files from the selection bar.
Bulk rename with Air Flow: To rename multiple assets or files, use Air Flow. On Mac, use Finder; on Windows (beta), use File browser. Rename a selection of files and the changes sync to Air automatically. No download is required.
Select all in boards to bulk update tags and custom fields
When viewing a board in Air, you can quickly select every asset and file in that board at once, including items nested inside sub-boards, to apply tags or update custom field values in one action.
Use CMD + A or CTRL + A to select all assets + files in a collapsed board view on Air.
OR
Navigate to the board you want to work in.
Click once on any asset or file thumbnail, or use your keyboard shortcut to begin selecting items
In the selection bar at the bottom of the screen, click Select all items.
From the selection bar, choose Edit tags or Edit custom fields, apply the values you want, and save.
Once selected, all visible assets and files in the board will be highlighted.
Including nested items (sub-boards)
If the board contains sub-boards, you’ll see an additional option after selecting all items include nested items.
Selecting this will also include assets + files inside sub-boards. After enabling this option, the selection count will update to reflect all items across the entire board hierarchy.
You can use this expanded selection to bulk update custom field values across the full board hierarchy, too.
