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Managing version stacks
Lauren Ford avatar
Written by Lauren Ford
Updated over a week ago

Who can access versions on Air?
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πŸ‘¨β€πŸ‘©β€πŸ‘§β€πŸ‘¦ Supported on any Air plan

✏️ Anyone who has view access to the workspace, library, or board can view versions

πŸ—ΊοΈ Anyone that visits an active share link with 'Show versions' enabled

The feedback process doesn't have to be messy β€” Air's version feature keeps it from getting out of control. Now everyone on your team has visibility to new changes, and all of your iterations are contained in one place.

We call these version stacks, referencing our capability to stack new revisions on top of your original unedited asset.

You can also store related documents and non-visual files related to the original asset: no more lost content, no more confusion around what's up to date - no more clutter. Versions are a digital manila folder that keeps correlated files and visual assets together for maximum organization power.

Use this article as a how-to guide for all things versions.


All workspace users + public URL visitors

Navigating to an asset version stack

From board or workspace view

  1. Hover your cursor over the asset thumbnail or row

  2. Click to select the version stacks icon

From asset preview

  1. Navigate to the bottom center of the browser window

  2. Select the V# button to open version stack

Downloading a version from a stack

  1. Navigate to the asset version stack

  2. Hover your cursor over the version thumbnail

  3. Click to select the edit menu (three dots)

  4. Select 'Download version'


Workspace users with edit access only

Adding a version

From gallery/table view

  1. Click, hold and drag the thumbnail(s) for an asset or file

  2. Drop the the thumbnail(s) on top of the corresponding asset or file

  3. Select 'Continue' to combine assets

From asset preview version stack

  1. Drag any file(s) from local storage to the open version stack drawer

  2. Drop the file by releasing your cursor

  3. Select 'Upload' to add new version(s) to the asset

Changing a cover version

The cover is the item's dedicated thumbnail when viewing it in a board or workspace view.

  1. Navigate to the asset version stack

  2. Hover your cursor over the version thumbnail

  3. Click to select the edit menu (three dots)

  4. Select 'Make cover version'

Removing a version from a stack

πŸ‘οΈβ€πŸ—¨οΈ Keep an eye out!

Do this to dissociate any versions from each other within your workspace. If you're missing the option to remove from stack, try navigating to the asset version from a board location. Unstacking cannot be done from a workspace view.

  1. Navigate to the asset version stack within any board

  2. Hover your cursor over the version thumbnail for the version to remove

  3. Click to select the edit menu (three dots)

  4. Select 'Remove from stack'

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